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You are here: Home → For Volunteers-recently added 2012 VAPF → Fundraising → Fundraising How-To
 
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Fundraising How-To

You Will Be Provided With a Fundraising Packet

  • Amigos letterhead for your fundraising letters
  • Amigos fundraising brochure
  • Smaller business-sized envelope (#9 envelope)
  • Larger business-sized envelope (#10 envelope)

Initial Fundraising Steps

  1. Develop your donor mailing list with a minimum of 100 names and addresses.
  2. Using the fundraising letter template, create a draft of your letter. Limit letter to one page.
  3. Turn in your mailing list and fundraising letter by deadline dates.
  4. Finalize your fundraising list and fundraising letter.

Completing Your Fundraising Letter Campaign

  1. Consult your word processing software Help file for instructions on how to create form letters.
  2. Complete a test run by printing off 3-4 letters on plain paper using 3-4 of your addresses.
  3. Make sure your letter fits on one page. You will need a wide left margin.
  4. Print off all fundraising letters, after the test letters are checked and corrected.
  5. Address smaller envelope to yourself and put on a stamp.
  6. Address larger envelopes to donors with your return address in the upper left corner.
  7. Enclose your signed letter, the brochure, and smaller envelope in the larger addressed envelope.
  8. Place a stamp on the large envelope and seal it.
  9. Bring all 100+ completed letters to the indicated drop spot on the date specified on the Amigos Fundraising Calendar.
  10. We mail the letters for you.

Collect the Money and Follow-up

  • When you receive a donation, record the donor and amount on your Fundraising Record.
  • Turn in your check contributions at the training sessions.
  • Follow-up with your donors by writing a thank-you note immediately.
  • Send a letter to your donors at the end of the summer summarizing your experience and thanking them again for your support.

 

Important Points to Remember

  • Back up your mailing list, letter template, and fundraising letter on your computer.
  • You will use your mailing list at least two more times, i.e. to send your thank your notes and your end of the summer letter.

 

Questions: 

Call Mrs. Akialis at 847-471-0697 or Email pakialis@hotmail.com